Privacy policy
Aspect Events
17 East Parade, Harrogate, HG1 5LF, North Yorkshire, UK
Email: info@aspectevents.co.uk
Telephone: 01423 340017
1. INTRODUCTION
Aspect Events (“we”, “us”, “our”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, store, and protect your personal data when you visit our website at aspectevents.co.uk and interact with our services. We act as the data controller for the personal data we collect.
We comply with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
2. WHAT PERSONAL DATA WE COLLECT
We collect personal data in the following ways:
Contact Form
When you use the contact form on our website, we collect your name, email address, and any information you include in your message.
Newsletter Signup
When you subscribe to our newsletter, we collect your first name, last name, and email address.
Website Analytics
We use Google Analytics to collect anonymised data about how visitors use our website. This includes information such as pages visited, time spent on the site, approximate geographic location, browser type, and device type. This data is collected using cookies and does not personally identify you.
3. HOW WE USE YOUR DATA
We use the personal data we collect for the following purposes:
- To respond to enquiries submitted through our contact form
- To send you our newsletter and information about upcoming cultural breaks and events, where you have subscribed to receive these
- To understand how visitors use our website so we can improve its content and functionality.
4. LAWFUL BASIS FOR PROCESSING
We process your personal data on the following legal bases under the UK GDPR:
Consent – When you subscribe to our newsletter or submit the contact form, you give your consent for us to process your data for the stated purpose. You may withdraw your consent at any time.
Legitimate Interests – We use Google Analytics to monitor website usage and improve our services. We have assessed that this does not override your rights and freedoms, as the data collected is anonymised.
5. NEWSLETTER AND EMAIL MARKETING
Our newsletter is managed through Mailchimp, a third-party email marketing platform based in the United States. When you subscribe to our newsletter, your name and email address are stored on Mailchimp’s servers.
Mailchimp participates in the EU-US Data Privacy Framework and maintains appropriate safeguards for transferring data outside the UK. You can view Mailchimp’s privacy policy at: https://www.intuit.com/privacy/statement/
You can unsubscribe from our newsletter at any time by clicking the “unsubscribe” link at the bottom of any email we send, or by contacting us directly.
6. GOOGLE ANALYTICS
We use Google Analytics 4 to collect anonymised data about website usage. Google Analytics uses cookies to gather information about your visit. This data helps us understand how our website is used so we can improve it.
Google Analytics may transfer data to servers in the United States. Google complies with the EU-US Data Privacy Framework. You can view Google’s privacy policy at: https://policies.google.com/privacy
You can opt out of Google Analytics by installing the Google Analytics Opt-out Browser Add-on, available at: https://tools.google.com/dlpage/gaoptout
For more information about the cookies used, please see Section 10 below.
7. WHO WE SHARE YOUR DATA WITH
We do not sell, rent, or trade your personal data to any third parties. Your data is only shared with the following service providers who assist us in operating our business:
- Mailchimp (newsletter delivery)
- Google (website analytics)
These providers act as data processors and are required to handle your data in accordance with data protection law.
8. HOW LONG WE KEEP YOUR DATA
Contact form enquiries: We retain your data for as long as necessary to deal with your enquiry, and for up to 2 years afterwards for our records, unless you ask us to delete it sooner.
Newsletter subscribers: We retain your data for as long as you remain subscribed. Once you unsubscribe, your data will be removed from our active mailing list. Mailchimp may retain some data in accordance with their own retention policies.
Google Analytics data: Anonymised analytics data is retained for 14 months, after which it is automatically deleted by Google.
9. YOUR RIGHTS
Under the UK GDPR, you have the following rights:
Right of Access – You can request a copy of the personal data we hold about you.
Right to Rectification – You can ask us to correct any inaccurate or incomplete data.
Right to Erasure – You can ask us to delete your personal data where there is no compelling reason for us to continue processing it.
Right to Restrict Processing – You can ask us to limit how we use your data.
Right to Data Portability – You can request that we transfer your data to another organisation or directly to you, in a commonly used format.
Right to Object – You can object to our processing of your data where we rely on legitimate interests.
Right to Withdraw Consent – Where we process your data based on consent, you can withdraw that consent at any time.
To exercise any of these rights, please contact us at info@aspectevents.co.uk. We will respond to your request within one month.
If you are not satisfied with how we handle your data, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO):
Information Commissioner’s Office
Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
Website: https://ico.org.uk
Telephone: 0303 123 1113
10. COOKIES
Our website uses cookies. Cookies are small text files stored on your device when you visit a website.
We use the following cookies:
Google Analytics cookies (_ga, _ga_[ID]): These cookies are used to distinguish users and track website usage. They are set when you visit our website and expire after 2 years (_ga) or 24 hours (_ga_[ID]).
You can control and delete cookies through your browser settings. Please note that disabling cookies may affect the functionality of our website.
When you first visit our website, you should be presented with the option to accept or reject non-essential cookies. You can change your cookie preferences at any time through your browser settings.
11. THIRD-PARTY LINKS
Our website may contain links to third-party websites, including Instagram. We are not responsible for the privacy practices of these websites and encourage you to read their privacy policies.
12. CHILDREN’S PRIVACY
Our website and services are not directed at children under the age of 16. We do not knowingly collect personal data from children. If you believe we have inadvertently collected data from a child, please contact us and we will delete it promptly.
13. CHANGES TO THIS POLICY
We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated revision date. We encourage you to review this policy periodically.
14. CONTACT US
If you have any questions about this Privacy Policy or how we handle your personal data, please contact us:
Aspect Events
17 East Parade, Harrogate, HG1 5LF, North Yorkshire, UK
Email: info@aspectevents.co.uk
Telephone: 01423 340017